Running an online business involves handling tax documents, such as tax receipts and invoices. These documents are usually confusing to many new sellers initially.
A tax receipt (ใบเสร็จกำกับภาษี, which is the term in Thai) is a basic legal instrument that bears information on the purchase, including the date, amount and kind of the item purchased. A tax invoice includes further details with the seller’s and buyer’s tax identification numbers together with the tax calculations separately.
Today, it is incredibly easy to design such documents with the help of online store management systems. Store owners can easily create professional receipts or invoices with just a few clicks.
Steps to Issue Tax Receipt/Invoice Using an Online System
Here’s how to issue tax documents through an online system:
Step 1: Set Up Business Information
Input the business name, address, phone number and tax registration number in the system’s settings section. This information appears automatically on every document.
Step 2: Create Customer Profiles
Customer details such as the name, the shipping address and the tax identification number in case the client requires full tax invoices. Save these details for future transactions.
Step 3: Record Sales Transactions
Input or enter the sale details, such as the description of the sale made, the quantity of products sold, price per unit and method of payment. Total and tax amounts are computed and summed up automatically by the system.
Step 4: Choose Document Type
Select whether to create a tax receipt or tax invoice (ใบกำกับภาษี, which is the term in Thai) according to the needs of the customers. Almost all systems provide both options through a simple drop-down menu.
Step 5: Generate And Send
Click to generate the document and the system provides a professional PDF file. They should be sent to the customer directly through e-mail or can be downloaded for taking a printout.
Tips For Success
Select reliable software that will suit your local tax laws. Ensure that the database for customers is well-updated and well-arranged. Back up documents regularly.
It is also recommended that owners of stores should have different record-keeping systems for different document types. Create document templates that are in conformity with the laws of the country.
Many online store management systems are free. Test different options to find one that fits the business needs.
Conclusion
Having the right documents with regard to taxes is crucial. Nowadays, modern systems make it easy to create and manage these documents. With the right tools, even new sellers can handle tax documentation professionally.
